Data Management Plan

Group 4

DSCI/LIB 350, Fall 2025

Team Members: Daniel Johnson, Ava Nepple, Ashna Rajbhandari, Adaleah Carman

Project Description:

Our digital collection thematic research topic focuses on protest movements on US college campuses during the Vietnam war. This collection spans from 1965 to 1972 and depicts many aspects of protests during this very controversial time in American history. Containing images of student protests, speakers, signs, and posters, this collection provides insight into the role of young people in nationwide events and what they did to get their voices heard.

The objects collected in this project were found in various GLAMs from the west coast of North America. Each object was collected onto the cataloger’s personal computer, following copyright standards, and metadata was initially documented in a Google Sheet within our group’s shared Google Drive folder. Using GitHub sites, this webpage was made by following the CollectionBuilder GitHub template and uploading our images and metadata to their respective folders.

We hope this project provides insight into how protest movements on college campuses have been historically documented and how they can be displayed.

Roles and Responsibilities:

Ashna Rajbhandari: Project Manager: As Project Manager, Ashna oversaw all project activities and ensured clear communication within the team and with the course instructor. She led the development of major deliverables,including the progress report, data management plan, documentation, and final presentation, and coordinated quality reviews. Ashna was also responsible for organizing the shared workspace, submitting assignments, and ensuring that meeting notes were properly documented and stored.

Adaleah Carman: Collection Development Manager: As Collection Development Manager, Adaleah approved the 20–30 objects that made up the digital collection. She led research on the topic and defined the scope while ensuring all copyright and licensing information was accurately recorded. She also collaborated with the preservation team to confirm that selected files met format and quality standards.

Daniel Johnson: Object Preservation Manager: As Object Preservation Manager, Danny oversaw the organization of the project’s files and ensured that digital objects were stored, named, and formatted according to preservation best practices. He managed the Google Drive folder structure, coordinated how objects were added, and ensured that backups existed for all materials. Danny also set file requirements for the collection and decided which objects met the technical standards needed for CollectionBuilder.

Ava Nepple: Metadata Manager: As Metadata Manager, Ava led the cataloging of all objects and ensured that metadata followed Dublin Core, CollectionBuilder, and any group-specific standards. She maintained the master metadata spreadsheet and standardized data entry for consistency and accuracy across the collection. Ava also performed metadata quality reviews and made final decisions about how each object was described.

Anticipated Data:

Formats and size: In total we have 20 objects in this collection, all of which are stored as jpg/jpeg files, and take up 56.6 MB of disc space all together.

License: This project is licensed under the MIT license as open-source software.

Documentation and Acquisition: The data collected for each object was found within the GLAM they were found in. If necessary data was not found within an object’s GLAM, data was reasonably assumed or left out or declared unknown.

Documentation and Metadata:

All metadata field information can be found as a link to a PDF in the appendix section at the bottom of this page. This will include a Metadata Application Profile as well as a file naming conventions document.

All Metadata collected was documented on a Google Sheet and saved as a CSV, which was uploaded to the GitHub repository associated with this project. The GitHub repository for this project is public and the files linked below as well as the metadata spreadsheet are available to view there.

Storage and Backup:

Our project, including our object files, metadata information, and all other relevant documents, is backed up on a Shared Google Drive, and exists publicly on our Group GitHub repository. The code for our website is stored in the same GitHub repository and is hosted on Github sheets.

Data Sharing:

The data for our project is shared through our group’s GitHub repository and this website, and all data used for this project can be used under the MIT license. Some of the objects can be used with proper attribution to the source GLAM, and full copyright information can be found on the object’s page from its source GLAM.

Period of Data Retention:

Daniel Johnson (and potentially other group members) will check any issues raised or pull requests made after December 2025. If there are any objects missing or other concerts please raise the issue or create a pull request on the GitHub repository.

Licensing and Ethical Issues:

Most of the objects we collected were in the public domain, however we did need to request permission to publish a few of the objects. For detailed copyright information on further use of any of our objects, please check with its origin GLAM. For ethical considerations and in compliance with the GLAMs we received objects from, we decided that the objects should be cited in MLA format even if the object is in the public domain

Appendix:

File Naming Conventions

Metadata Application Profile.